HMT Engineering & Surveying - New Braunfels, TX 78130
What an exciting position! You are the first person all clients and visitors will see and talk to when visiting or calling HMT Engineering and Surveying. You will have combined duties of greeting and directing visitors entering and leaving the office as well as answering all incoming and interoffice calls in a courteous and professional manner. In addition to the concierge duties listed above, you will provide administrative support as needed.
Assist Survey Department with Administrative Duties: set up, close out, deliveriesCreate, modify, and produce documents such as letters, proposals, reports, and memorandums using MS Office Suite * Answer telephones and take messages as appropriate * Ensure clients, vendors, employees are handled in a professional and courteous manner * Process and distribute confidential and sensitive documents * File and retrieve corporate documents, records and reports * Open, sort and distribute incoming correspondence, including faxes and e-mails * Coordinate calendars, schedules, meetings, trainings, and travel arrangements * Prepare agendas for meetings * Coordinate catering for meetings, training sessions and other company events as requested * Prepare instructions for courier pick up/delivery * Photocopy and fax information as needed or requested * Order and maintain office supplies
Qualifications: * Exceptional communication skills, both oral and written * Effective interpersonal skills with all level of employees within an organization * Extremely proficient with MS Office Suite and the Internet, preferably MS Word and MS Excel applications * Flexible to changes in work assignments * High level of accuracy in work product * Proven ability to work independently * Self-starter with a high level of initiative * Must be available to work 7:30 am – 5:30 pm, Monday – Thursday and 8:00 am – 12:00 pm, Fridays * Must be extremely dependable and reliable
Job Type: Full-time
Customer Service: 1 yearReceptionist: 1 year
Required license or certification: